Job Description

We're looking for an Executive Business Coordinator to bring order, momentum, and thoughtful execution to the daily operations. In this role, you'll work side by side with leadership to coordinate projects, streamline workflows, and act as a trusted point of contact across internal and external stakeholders.

If you're proactive, precise, and excited about helping a mission-driven team stay sharp, stay on track, and scale impact—we want to meet you.

As a team member, you’ll enjoy:

• A competitive salary based on location and experience
• Meaningful, purpose-driven work—helping return assets to their rightful owners
• A collaborative, entrepreneurial team that values your input and initiative
• A front-row seat to the business of investigations, operations, and impact

See just what it takes in the details below.

CORE ATTRIBUTES

What You Bring to The Table

Here’s what we’re looking for in the Executive Business Coordinator:

• Operational Efficiency: Streamline day-to-day business workflows, ensuring smooth execution across scheduling, documentation, and internal communications
• Cross-Functional Connector: Serve as the bridge between executives, departments, and external stakeholders to keep priorities aligned and projects moving
• Meeting & Calendar Mastery: Optimize schedules, organize agendas, and support time management for executive leadership with precision and care
• Process Improvement Mindset: Proactively identify bottlenecks, propose solutions, and support implementation of smarter, faster ways of working
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism, integrity, and trust
• Event & Logistics Coordination: Seamlessly plan and execute meetings, team sessions, and external engagements, handling every detail behind the scenes
• Information Management: Maintain accurate records, update systems, and ensure data integrity across CRM, calendars, and project tools

RESPONSIBILITIES

What You Can Expect Day-to-Day

Balancing precision with poise, your daily responsibilities will include:

• Manage calendars, communications, and travel arrangements for executives
• Coordinate cross-departmental projects and communications
• Track and maintain data in CRM systems, spreadsheets, and internal tools
• Organize internal meetings, prepare agendas, and ensure follow-ups stay on track
• Support the planning and execution of external meetings, events, and conferences
• Help maintain operational systems, update records, and improve internal workflows
• Assist with tracking performance metrics, expenses, and KPIs
• Handle routine communication and coordination with external contacts and vendors

REQUIREMENTS

What it Takes

Looking for a can-do professional who is part organizer, part problem-solver—always one step ahead and ready to make complex operations feel effortless.

Minimum Required:

• 5+ years of experience in administrative, operations, or executive support roles
• Exceptional communication and organizational skills
• Ability to multitask and thrive in a fast-paced, deadline-driven environment
• Familiarity with CRM systems, project management tools, and Microsoft Office
• Strong sense of discretion and ability to manage confidential information

Preferred:

• Experience in legal or professional service environments
• Background in operations, project coordination, or sales support
• Bachelor's degree or equivalent work experience

If you’re ready to join a team that values your expertise and provides opportunities for growth, we want to hear from you. Apply today!

Committed to employing a diverse workforce. Qualified applicants will receive consideration regarding race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

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