Job Description

A well-established law firm is looking for a proactive and detail-oriented Legal Administrative Assistant to provide high-level support to a group of attorneys. This role involves a wide range of administrative tasks and requires someone who is organized, tech-savvy, and comfortable handling confidential information. Prior experience in a law firm setting is highly preferred.

Key Responsibilities:

• Manage calendars and coordinate meetings, appointments, and travel arrangements (both domestic and international).
• Draft and prepare agendas, schedules, and event materials.
• Assist with document preparation, formatting, proofreading, and obtaining electronic signatures.
• Maintain digital and physical filing systems and ensure accurate document storage.
• Prepare expense reports and submit client-related invoices in a timely manner.
• Enter attorney time entries into the billing system and assist with client invoicing.
• Draft and process client engagement letters and retainer agreements.
• Interact with clients and guests professionally via email, phone, and in person.
• Follow up on client communications and requests as needed.
• Support attorneys with required registrations and administrative filings.
• Perform other administrative and legal support duties as assigned.

Skills & Qualifications:

• Exceptional organizational and multitasking abilities with a sharp eye for detail.
• Strong written and verbal communication skills.
• Ability to maintain professionalism and confidentiality at all times.
• Comfortable working independently and under pressure to meet deadlines.
• Professional demeanor and ability to interact with internal and external stakeholders.
• Tech-savvy with the ability to quickly learn and navigate firm software systems.

Requirements:

• Bachelor’s degree required.
• Minimum of 5 years of administrative experience in a law firm or legal department.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiarity with legal billing and expense systems (such as Aderant and ChromeRiver) is a plus.

Compensation:

$70k - $90k depending on relevant experience.

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