Administrative Assistant Job at AppleOne Employment Services, Oklahoma City, OK

TnF5dCtqdnNJdC84YzRxOVpmUS93enoyMEE9PQ==
  • AppleOne Employment Services
  • Oklahoma City, OK

Job Description

Job Title: Receptionist

Category: Admin / Clerical

Job Duties:

  • Answer telephones, screen calls, and take messages so callers/visitors are dealt with promptly, courteously, and accurately.
  • Transcribe, type, format, and proofread a variety of material using word processing, presentation, graphics, and spreadsheet software.
  • Coordinate internal and external meetings — including scheduling, travel arrangements, and ensuring meeting amenities are available.
  • Manage the appointments and schedules of staff in the unit.
  • Distribute incoming mail, prepare outgoing mail, file documents, maintain office supplies, and manage inventory.

Additional Responsibilities:

  • Schedule:
  • Monday to Thursday: 8:00 AM – 5:00 PM
  • Friday: 7:00 AM – 4:00 PM
  • Work Type:
  • Temporary role with potential to become permanent

Office Travel:

  • Weekly travel between two offices located 3–4 blocks apart

Other Duties Include:

  • Proofreading documents
  • Taking photos for badging
  • Setting up badge access
  • Assisting with onboarding and termination letters
  • Paying invoices and setting up POs to AP
  • Supporting executives
  • Greeting visitors
  • Assisting with shipping/receiving in the mail room

Interview Process:

  • Onsite, one-and-done with Hiring Manager (30 minutes)
  • Hiring ASAP

Training:

  • Shadowing another receptionist during the first week
  • Additional training provided if needed

Skills Required:

  • Experience with Windows
  • Experience in administrative, clerical, or office management roles

Perks:

  • $20 market card provided monthly for use at onsite cafés

Job Tags

Permanent employment, Temporary work, Immediate start,

Similar Jobs

Akkodis

M365 Product Manager Job at Akkodis

 ...will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los... 

Castle Rock Construction Company of Colorado, LLC.

Class A Class A and B Drivers Job Job at Castle Rock Construction Company of Colorado, LLC.

Class A Class A and B Drivers JobCastle Rock Construction Company of Colorado, a heavy highway construction company, is seeking CDL Class A & B...  ...Number: (***) ***-**** Tell em' Gary's Job Board sent you.This truck driving job may have an alternate application method. Look... 

CrossCountry Mortgage, LLC

Mortgage Loan Apprentice Job at CrossCountry Mortgage, LLC

 ...Job Title: Mortgage Loan Apprentice Reports To: LO/Branch Manager Compensation : $18-22/hr depending on experience Location : Flower Mound, TX This is an ON-SITE full time position. Hours are 9AM-6PM Monday-Friday. Job Summary: The Mortgage Loan... 

Gold's Gym

HYROX Studio Coach Job at Gold's Gym

 ...As a Gym Coach at Gold's Gym, you will play a vital role in helping our members achieve their fitness goals. This position is based in our vibrant gym environment, where your passion for fitness and expertise in coaching will inspire others to lead healthier lives.... 

Golden Goose

Senior Human Resources Coordinator - TEMP Job at Golden Goose

 ...Monitor 30/60/90 Day check ins Manage company Performance Management process (Golden Stars System) Arrange engagement and people experience activities Assist with editing presentations, as needed Maintain confidentiality of all corporate, personnel, legal...